Disaster Response

For more information about Dakotas Disaster Response please contact:

Rick Craig, Conference Disaster Response Coordinator, 701-329-1810

Rebecca Trefz, Director of Ministries 605-996-6552

Dakotas Disaster Response Action Plan

Definition of Disaster Response by UMCOR: “A disaster is a severe disruption of personal and community life, involving a significant number of people and causing spiritual, emotional, physical, and social crisis to which the church can respond with God’s love and help. Such disasters may include: tornadoes, hurricanes, floods, earthquakes, fires, toxic poisonings and other community-wide occurrences. The United Methodist Committee on Relief seeks to provide relief for acute human needs that might otherwise go unheeded. This assistance may come in the form of cash allocations, specialized services, volunteer ministries or other avenues of mission services.” (page 59, UMCOR Disaster Training Manual.)

Checklist of Responsibilities by Position

Local Church Pastor/or Lay Leader/or Chair of Trustees

Assess general situation and physical needs of people, affected area and forward initial assessment (either by telephone or by email) to the District Superintendent and/or the Ministry Team Disaster Coordinator and/or the Presiding Elder. Done _____ Date _____

Establish contact with any local community emergency management committees or agencies as soon as possible. Done____ Date ____

Provide specific needs assessment (within 24 hours if possible) of any damage to the church or parsonage. Done____ Date ____

Begin seeking local response to needs: general and specific. Done____ Date ____

Coordinate relief efforts on the local level. Done____ Date ____

Implement your local church disaster plan. Done____ Date ____

When disaster response has concluded, review local church disaster plan and evaluate your response efforts.

District Superintendent

Contact pastor/s involved and the Conference Disaster Response Coordinator/s as soon as possible. Done____ Date ____

Receive the report of the local pastor/s and/or the Trustees Chair for churches within impacted areas. Done____ Date ____

Make initial contact with the Bishop (within 24-36 hours if possible.) Done____ Date ____

Conduct an on-site visit (within 36 hours if possible.) Done____ Date ____

Remain in close pastoral care of churches and pastoral families of the impacted areas. Done____       Date ____

Participate in the Conference Disaster Response Crisis Management Team. Done ___ Date ___

When the crisis is over, review your district’s disaster response plan and the plans of the congregations within the impacted area. Evaluate your response efforts. Done____ Date ____

Conference Disaster Response Coordinators

Conduct an on-site visit with the Bishop, District Superintendent, Presiding Elder and (if possible) the Ministry Team Disaster Response Coordinator of the impacted area (within 36 hours if possible). Done____ Date ____

Coordinate efforts on area-wide or state-wide basis. Done____ Date ____

Work with Bishop and/or the District Superintendent/s of impacted area to coordinate communication and general response efforts to the disaster. Done____ Date ____

Activate the conference disaster response plan. Done____ Date ____

When the crisis has passed, work with other conference leadership to evaluate the conference disaster plan.

Presiding Elder or Ministry Team Disaster Coordinator

Accompany the Bishop and/or Conference Disaster Coordinator/s to survey the impacted area. Done____ Date ____

Meet with the Bishop, affected District Superintendent/s, Conference Disaster Response Coordinators and Conference Disaster Response Crisis Management Team to assess the needs and coordinate the response. Done____ Date ____

Implement the District Disaster Response Plan so that healing is brought to the affected disaster area. Done____ Date ____

When the crisis has passed, work with the District Superintendent of the affected area and the Conference Disaster Response Coordinator/s to evaluate the District Disaster Response Plan and local church disaster response plans within the affected area. Continue your ministry of training and mitigation. Done____ Date ____